Liability & client agreements
Existing Apex Rises Coaching document · effective June 2025
Liability Waiver & Informed Consent
This Liability Waiver and Informed Consent Agreement ("Agreement") is entered into between Apex Rises Coaching ("Coach") and the individual enrolling in coaching services ("Client"). By signing up for or participating in any coaching programme, the Client agrees to the following terms.
1. Nature of Services
Apex Rises Coaching provides remote, 1-on-1 endurance coaching services including but not limited to training plan design, performance analysis, race strategy, and athlete support for trail and ultra-distance running. These services are educational and informational in nature and do not constitute medical advice, diagnosis, or treatment.
2. Assumption of Risk
The Client acknowledges that participation in endurance running, trail running, and ultra-distance events involves inherent risks including but not limited to:
- Physical injury, including musculoskeletal injury, overuse injuries, and acute trauma
- Cardiovascular events, heat-related illness, hypothermia, and altitude sickness
- Falls, collisions, and accidents on trails, roads, or in remote environments
- Mental and emotional strain associated with high-volume or high-intensity training
- Adverse weather conditions and environmental hazards
The Client voluntarily assumes all such risks, whether known or unknown, and accepts full responsibility for their participation.
3. Medical Clearance
The Client represents that they are in adequate physical health to participate in an endurance training programme and that they have sought, or will seek, appropriate medical clearance prior to beginning training. Apex Rises Coaching strongly recommends that all clients consult a qualified physician or sports medicine professional before commencing any new training programme, particularly clients with pre-existing health conditions.
The Coach is not a licensed medical professional. Nothing communicated by Apex Rises Coaching should be interpreted as medical advice.
4. Release of Liability
To the fullest extent permitted by applicable law, the Client hereby releases, waives, and discharges Apex Rises Coaching, its owner, employees, agents, and affiliates (collectively, "Released Parties") from any and all claims, demands, damages, liabilities, costs, or expenses arising out of or related to:
- The Client's participation in any training activity recommended or designed by Apex Rises Coaching
- Any injury, illness, death, or property damage sustained during training or racing
- Any advice, recommendation, or communication provided by the Coach
- Any failure of equipment, technology, or communication platforms used in the delivery of services
5. Indemnification
The Client agrees to indemnify, defend, and hold harmless the Released Parties from and against any claims, actions, damages, liabilities, costs, and expenses (including reasonable attorney's fees) arising from the Client's participation in coaching services, breach of this Agreement, or violation of any applicable laws or regulations.
6. Informed Consent
The Client confirms that they:
- Have read and fully understood this Agreement
- Are entering into this Agreement voluntarily and without duress
- Understand that training involves physical risk and personal responsibility
- Have had the opportunity to ask questions prior to agreeing
- Are 18 years of age or older, or have obtained parental/guardian consent
7. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the state in which the Coach operates, without regard to conflict of law principles. Any disputes arising under this Agreement shall be resolved through binding arbitration or in the courts of competent jurisdiction.
8. Severability
If any provision of this Agreement is found to be unenforceable, the remaining provisions shall continue in full force and effect.
By ticking the checkbox on the application form, the Client confirms they have read, understood, and agree to be bound by this Liability Waiver and Informed Consent Agreement.
Questions? Contact Apex Rises Coaching before completing your application.
Client Agreement & Informed Consent
This Client Agreement ("Agreement") is entered into between Apex Rises Coaching ("Coach") and the individual engaging coaching services ("Client"). It sets out the terms under which coaching services are provided and the rights and responsibilities of both parties.
1. Description of Services
Apex Rises Coaching provides personalised, remote endurance coaching for trail and ultra-distance runners. Services may include training plan design and periodisation, ongoing training load management, performance reviews, race preparation, and athlete communication via agreed platforms. All services are delivered remotely unless otherwise agreed in writing.
2. Health & Physical Fitness
The Client confirms that they are in a suitable state of health to undertake an endurance training programme. The Client accepts responsibility for informing the Coach of any medical conditions, injuries, or circumstances that may affect their ability to train safely.
Apex Rises Coaching is not a medical or clinical service. No information or guidance provided should be taken as medical advice. The Client is strongly encouraged to seek advice from a qualified GP or sports medicine practitioner before beginning training, particularly if they have any pre-existing conditions.
3. Assumption of Risk & Limitation of Liability
The Client acknowledges that endurance sport carries inherent physical risks. Apex Rises Coaching takes reasonable care in the design and delivery of training programmes; however, the Coach cannot eliminate all risk associated with high-volume or high-intensity athletic training.
To the extent permitted under UK and EU consumer protection law, Apex Rises Coaching shall not be liable for:
- Injury, illness, or loss arising from participation in training activities
- Loss or damage caused by circumstances beyond the Coach's reasonable control
- Indirect or consequential losses of any kind
Nothing in this Agreement limits liability for death or personal injury caused by negligence, fraud, or any other matter that cannot be excluded under applicable law.
4. GDPR & Data Protection
Apex Rises Coaching is committed to protecting Client personal data in accordance with the UK GDPR and, where applicable, the EU General Data Protection Regulation (Regulation 2016/679).
Personal data collected may include contact information, training metrics, health-relevant information (where voluntarily disclosed), and communication records. This data is collected solely for the purpose of delivering coaching services and will not be shared with third parties without consent, except where required by law.
Clients have the right to access, correct, or request deletion of their personal data at any time. Full details are set out in the Privacy Policy.
5. Cancellation & Refund Policy
Under UK Consumer Contracts Regulations 2013 and applicable EU consumer rights directives, Clients who have engaged services remotely have the right to cancel within 14 days of entering into this Agreement, provided coaching has not yet commenced.
Once coaching has commenced, cancellation terms will be as agreed in the individual coaching agreement. Apex Rises Coaching will act reasonably and in good faith in all cases.
6. Complaints
If a Client is unhappy with any aspect of the service received, they are encouraged to raise the matter directly with Apex Rises Coaching in the first instance. The Coach will acknowledge and respond to complaints in a timely and professional manner.
7. Governing Law
This Agreement shall be governed by the laws of England and Wales. Clients based in EU member states retain the right to bring claims before the courts of their country of residence in accordance with applicable EU consumer law.
8. Informed Consent
By proceeding with an application or onboarding, the Client confirms that they:
- Have read and understood this Agreement in full
- Accept the terms set out herein voluntarily
- Understand that endurance sport carries inherent physical risk
- Consent to the processing of their personal data for coaching purposes
- Are 18 years of age or older
By ticking the checkbox on the application form, the Client confirms they have read, understood, and agree to be bound by this UK/EU Client Agreement and Informed Consent.
For questions relating to data protection or your rights under UK/EU law, please contact Apex Rises Coaching directly before proceeding.